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Speaker management is a critical aspect of a successful conference. Coordinating speakers from their tasks, sending invitations, and gathering necessary information to organize presentations and collecting feedback is always a tedious manual process. Qeni speaker management simplifies this flow, allowing ease of use. This is an add-on extension to the conference management platform, here we give Speaker separate access with login credentials.
Streamlining Speaker Confirmations with Qeni Speaker Management. It’s customary to send an invitation to the selected speaker to confirm their availability for the scheduled slot and role. Traditionally, the committee manually updates the session details, including the name, time, and date. However, with Qeni speaker management, we have the capability to customize the email by incorporating personalized tags that automatically retrieve the speaker’s details from the information already uploaded to the agenda. With just a click, all the speakers are promptly notified via email and provided with options to RSVP.
Once the speaker confirms their availability, they will gain automated access to the Qeni speaker management platform. Here, they can easily register for the conference at their convenience. The organizing committee can manage registration fees, discount coupons, or complementary tickets for the conference, all through an automated process. There’s no need for speakers to make calls or seek personal assistance, as everything can be accessed and managed through their personal login.
With the details filled in by the speaker during their registration. A complete confirmation email is also sent, and accessible in the login, this allows the speaker to know essential information such as session details, venue logistics, and contact information for support.
We understand the hassle of coordinating with multiple speakers for their basic details, bios, achievements, and images for every conference. Our platform simplifies this process by allowing speakers to update their own information or appoint a co-administrator. With their own login credentials, speakers or their designated co-administrators can easily access the speaker account and update information as needed. This approach ensures clear communication and efficient management of speaker data.
When there’s a need to give specific instructions to a particular group or batch of Speakers, you can easily do so by selecting the relevant speaker and assigning the task, which will notify them accordingly. Any queries related to these instructions can be directed to the support desk or committee from the same Qeni speaker management platform, ensuring a precise communication channel is maintained.
With Qeni, you can easily collect the presentation for the day and ensure that it’s always the most updated version. Say goodbye to the confusion caused by multiple emails flooding the committee and audience.
Not only that, but our portal also generates all the instructions for the presentation, including the required templates and guidelines. This means that speakers don’t have to search for any details – everything they need is conveniently located in one place. Simply click on the tab for presentation upload and you’re all set!
Communicating with speakers has never been easier. It’s always been uncertain whether everyone received the information or if someone missed out. With the Qeni communication platform, speakers can now send out email notifications and task reminders, ensuring that every speaker is informed. Our reporting feature allows us to track and analyze the delivery of information, identifying any missed communications and sending reminders to those still pending. This ensures that everyone is kept in the loop and allows for seamless communication.
Attending a conference as an invited speaker often means taking on different roles across various sessions. they might be a speaker for some sessions, a panelist for others, or even serve as a chairperson or moderator. However, navigating through the extensive conference agenda to find out the specific roles can be a hassle. With Qeni Speaker Management platform, the My Session tab simplifies this process for speaker and committee. Once logged in, speakers can easily view their assigned sessions and respective roles, allowing them to plan their day effectively. It’s all about making your conference experience smoother and more organized.
Gathering manual feedback has always been a challenge, making it difficult to circulate and gain clarity on the received input. With a system-driven, one-point communication approach with Qeni conference app and platform, attendees can easily provide feedback for each session. Also, with the session check-in feature in the app we get the live update on attendance, and this not only benefits the speaker and committee but also provides valuable additional insights for improvements.
After a presentation, there are often unanswered questions that require additional data or information. Typically, speakers don’t have the time or opportunity to address these queries. Qeni offers a solution with its post-session engagements. Speakers can access and respond to all the questions related to their session by logging into the platform. Their answers are reflected in real time for all attendees to see. Additionally, if speakers want to provide post-session materials, they can easily upload documents from their login. There’s no need for printing or external assistance. However, the committee maintains a one-step verification process to ensure that the uploaded documents comply with conference regulations. This streamlined process allows speakers to engage with their audience effectively and efficiently.
“How did we do?” – This is a question that often arises for speakers and organizers after an event. With Qeni’s reporting feature, you gain comprehensive insights into session check-in feedback, poll results, and Q&A metrics. Our complete dashboard provides a clear overview of the conference, allowing you to access this information in real-time during or at the end of the day.
At Qeni, we prioritize transparency. Our user-friendly interface and advanced features simplify the entire process, enabling organizers to concentrate on creating memorable and successful events. With Qeni, you can focus on communication, knowing that you have the tools to support your event every step of the way.
We love to take up challenges and dream up exciting and practical ways to create engaging experiences. Do talk to us. We will be delighted to hear from you.
