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At Qeni, we understand the significance of a well-executed event, which is why we’ve created a comprehensive guide to help you navigate the entire conference management process. Our primary goal is to kick-start the conference seamlessly and engage participants right from the beginning.
By leveraging online services, we aim to create a dynamic and interactive environment that sets the tone for an inspiring and productive conference experience. As in Qeni, we believe that clarity is key, so we define all event details meticulously to provide a clear roadmap for both organizers and participants.
Websites customized with content, purpose, and functionality. Firstly, we create a website that holds all the details that participants look at.
For instance, Where and When is it hosted? What is this conference? What do the intake participants get? How to be a part? Etc.
Conference brainstorming is done along with the organizing team and stake holders to understand what they are looking into, and a tailored output is what we see on the fully personalized website.
Reaching the Right Audience and Making an Impact After the online stage is set, we kick off our awareness and promotions by reaching out to the targeted parts of the community with personalized email notifications about the conference. Our notifications are carefully synchronized to give interested candidates the chance to register. Upon completion, a real-time confirmation email is sent, enabling registrants to modify, print, or edit their information as needed. This document serves as a primary source of information for them.
Balancing the positive aspects of social media After the initial push, we engage participants through various channels, including social media, which plays a significant role in people’s personal, professional, and societal lives. While social media offers numerous benefits, it also presents challenges. At Qeni, we are well-equipped to develop a robust strategy to promote and assist you in reaching the right audience.
Registration Platform with Data-in-Place Qeni will support you a dependable online registration platform or build a tailored form to ease the registration process. Our team can help you configure a path that collects essential participant information, like name, contact details, affiliation, and any specific details relevant to queries.
Addition to this, basic rule can be set as well. The access of attendee to various areas like gala dinner passes, Workshops, Special interest groups, access for virtual attendance, access only for specific areas as exhibitor hall for booth staff. Issuing of E-badges to attendees with their respective category type. Viewing options of the conference platform etc.
Automation could be set for various slab fees, refund terms adding a paid session, set a session limit activate a waitlist and so on. This ensures that the conference overview is well clear with the target revenue in place.
We understand the importance of a well-designed registration page that provides a brief overview of the event, key details, of the participants. At Qeni , we ensure this outcome is effectively delivered by proper structure in place as per the stakeholders’ requirement.
Businesses that prioritize secure payment systems, to uphold a strong business reputation, secure payment is essential. At Qeni, we prioritize the safety of your transactions by integrating a secure payment gateway. Whether there is a registration process, or a membership fee involved, we provide secure payment options to cater to diverse preferences and ensure a seamless payment experience for participants worldwide. Our payment gateways partners hold PCI DSS compliance, especially at Level 1, which helps protect the confidentiality and integrity of cardholder data and reduces the risk of data breaches. Even the refund process for online registration is set with automation so that the accounting is processed smoothly.
Bird’s view of your event, The organizers and stakeholders will receive precise data, with our comprehensive monitoring system. This will enable you to identify and address any issues, ensuring the event stays on track. At Qeni, we also guarantee that specific registration milestones are met within the set timeline.
Our survey system also ensures robust analysis of each session, speakers, full conference feedback and customized polling for each session. This allows a high level of interactions.
How to Streamline Event Data! We have established a centralized database to ensure that participant information is always up to date. This means that any information relevant to your event can be accessed immediately, and only authorized personnel have access to sensitive data, including a summary of registration details. This allows the committee to tailor their presentations or interactions to the audience.
How to assist That Makes a Real Difference? A conference without proper support is like closed doors, creating barriers to success. That’s why Qeni’s support desk is essential for ensuring a seamless and successful event. Serving as the central point of contact for attendees, speakers, sponsors, and other participants, our team aids and addresses a wide range of needs.
We are here to swiftly resolve any access or technical issues through chat, email, or our toll-free service, catering to the preferences of all stakeholders. Our goal is to maintain an open platform for communication between organizers and participants, ensuring that everyone feels supported and valued throughout the event.
By offering responsive and helpful support, we help uphold the conference reputation and reflect the professionalism and dedication of the event organizers. With Qeni, maintaining a positive image is our top priority.
Our support desk enables organizers to adapt quickly to unforeseen challenges and resolve issues in real-time, ensuring a smooth and dynamic event experience for all involved.”
Get Timely Event Updates and Reminders We understand the importance of providing participants with timely information to ensure a well-organized and smooth-flowing event day, while also avoiding any confusion. Qeni ensures that all updates are sent out promptly through app notifications and email, so you can stay informed and prepared for the event.
Discover How We Can Help You Connect and Communicate Like Never Before! Our online presence goes beyond just a website, social media, and notifications. With our Qeni conference apps, you can easily track participant attendance for each session or event, making day-wise check-ins a breeze. This is made possible through our built-in mobile QR personalized badge, which is scanned at the venue entrance for authorized access to the conference and individual sessions.
Our mobile app provides a fantastic networking platform while ensuring privacy. Participants can interact without exchanging contact details, and when they’re ready to take things further, they can easily share contact cards with just a click.
Agenda for the day, key speakers’ & exhibitors can be featured day and timed manner. Our conference app also gives the opportunity to make your own schedule from concurrent sessions. So that the attendees get notified as per their calendar.
We offer stakeholders the option of a contactless check-in process, where the mobile app serves as the attendees’ badge. At the event entrance, QR scanners will be available for attendees to scan and gain access. Alternatively, if stakeholders prefer traditional lanyards for all attendees, we can provide manned and kiosk counters where attendees can easily scan their QR codes, print their badges, and immediately attach them to their lanyards. This flexible approach ensures a smooth and convenient registration experience for all participants.
Get the Inside Scoop Directly from the Attendees! Qeni believe in understanding the audience’s input to ensure a fresh perspective on the current program. This approach fosters innovation and ensures that everyone’s voice is heard. Our feedback and survey forms allow for systematic gathering of insights, leading to well-implemented analytical conclusions.
Unveiling the Exclusive Insights: Next Steps Revealed! The organizers put in great efforts to shape the event, but once it’s over, the discussion seems to fade away. We believe that the content should be readily available for attendees to access and refer to. As a result, Qeni ensures that the content is edited and made available for viewing. Additionally, organizers are given login restrictions for limited access, following a pattern of preference.
Unveiling the Exclusive Insights: Next Steps Revealed! The organizers put in great efforts to shape the event, but once it’s over, the discussion seems to fade away. We believe that the content should be readily available for attendees to access and refer to. As a result, Qeni ensures that the content is edited and made available for viewing. Additionally, organizers are given login restrictions for limited access, following a pattern of preference.
We love to take up challenges and dream up exciting and practical ways to create engaging experiences. Do talk to us. We will be delighted to hear from you.
