When organizing an exhibition, our priority is to ensure a systematic management process that aligns with the platforms in place. We understand that relying solely on call and email communication can lead to confusion and the risk of losing important communication threads. That’s why, during an expo, it’s crucial for the team to be well-aligned and connected with various stakeholders, allowing the organizers to be at ease while Qeni team takes care of the entire setup process.
Our team handles everything from space management to space selling, coordination with accounts, and liaising with stakeholders. We understand the importance of seamless coordination and clear communication to ensure the success of the exhibition. We are here to walk you through the entire process, ensuring that every detail is taken care of and that you can focus on the success of your exhibition.
Space Planning
At Qeni, we understand that many organizers often find themselves with a space for exhibition but are unsure of how to make the most of it. Like how to sell, how to set up their booth, how to advertise, and more. That’s where Qeni comes in and we have specialised in helping organizers convert their physical space into the ideal setting for their intended purpose, ensuring that your exhibition space is optimized for success.
Booth Assignment
When assigning booths, we operate on a first-come, first-served basis, prioritizing those who have made their payments within the committed time frame. Often, the organizing team loses track due to multiple coordinators involved. At Qeni, we guarantee that the initial request for a special booth is submitted online through a request form, providing detailed terms and requirements. Once the booth is allocated, the space is marked as unavailable to prevent duplicate assignments. This ensures a clear and communicative process for all involved.
Exhibitor Portal Access
Once the exhibitor’s participation is confirmed, Qeni promptly sends them a link to access our exclusive portal. Within this user-friendly platform, exhibitors will have the opportunity to effortlessly update their company details, including their name, logo, description, video content, and essential documents. Additionally, exhibitors can seamlessly integrate their documents into the portal, and rest assured that each submission will undergo a streamlined approval process before being made public. This ensures that the exhibitor’s information is always presented accurately and professionally.
Exhibition Logistics
At your event, Qeni offer comprehensive onsite setup assistance, whether your exhibitors are looking to install custom designs or basic amenities in your designated space. We provide dedicated support to all exhibitors, ensuring that your requirements are met, and everything is organized. Our support desk is here to ensure that all your needs are seamlessly addressed, and your exhibit is set up to your specifications.
Lead Retrieval
Once the exhibitor is registered for your conference, they gain access to Qeni’s exclusive portal. This tool allows exhibitors to schedule appointments with attendees, create engaging games to entice them to visit their booth, and engage in real-time chat during designated booth hours, both online and offline. Exhibitors can effortlessly capture leads by simply scanning participants’ badges, eliminating the need for paperwork and ensuring clear and precise data collection. This streamlined process enhances exhibitors’ ability to communicate effectively and maximize their impact at the conference and return to their investments.
Reports
At Qeni, we prioritize creating an environment where exhibitors feel comfortable and have a positive experience, ultimately encouraging their participation in future events. We believe in fostering relationships that extend beyond individual events or conferences, emphasizing open communication and collaboration.
